Your Ultimate Guide to Hosting Fellowship Events

At Fellowship we don't host events to simply fill a calendar. Our events seek to push both the mission and vision of Fellowship forward: to both equip and release, and to see every person together, following Jesus. We want our events to inspire people to take a next step in their walk with Jesus, and we've created this page to help your event do exactly that. 

How Does the Process Work?

We have a process to make your event as effective as possible, and all of our events go through this system. Here's how it works:

Step One: Ideating

Dream of what your event can be and begin thinking through what type of event will accomplish your goals.

Step Two: Event Excellence

Read through our Event Excellence Guidelines and jot down notes of what you need to think through. This will help you in Step 3 and Step 5.

Step Three: The ALPS

While it has a fun name, The ALPS is a guide that helps you seamlessly think through every facet of your event and communicate the right needs to the right people.

Step Four: Submit a Request

Fill out a Fellowship Event Request Form using your notes and The Alps document to let our Master Planner Team know what type of event you're wanting.
What is the Master Planner Team?
A team of staff that represent different ministries and event facets including facilities, childcare, creative and production, administration, and more. This team evaluates each event request individually, first making sure that the event achieves the Fellowship mission and vision, meets Elder priorities, and fits in the church calendar overall. They then evaluate The ALPS requests to ensure the requests are appropriate for the event size and whether or not particular teams, such as the Creative Team, have the ability to meet the request on the timeline needed. In some cases, events get sent on to be evaluated at another stage before approval or are sent back to the person who filled out the request to make adjustments or reevaluate. However, in most cases, events are approved and added to the Master Calendar.

Step Five: Submit other Creative Requests

Once you've received approval for your event to take place, submit Creative Requests for all event pieces the creative team needs to create (templates, slide package, handouts, invite cards, directional signage, banners, etc.) Include ALL necessary details to help the team accomplish your goals. Please keep in mind that these requests need to align with The Alps request that you made for the Creative Package, and if they exceed that initial request, may be denied based on Creative Team time and availability. If you have a lot of requests, you can put them under one request with the Project Name being the title of your event.

Step Six: Plan and Execute Your Event

Revisit our Event Excellence Guidelines as you go, and remember to communicate ANY event changes you make to the Communications Director (Molly Hale) and Creative Director (Ryan Ward) as soon as you make them so that we can create and promote accurately!
Is your event a Black Diamond or Double Black Diamond in Creative Package or Communications?
A team member from the Creative/Communications Department will schedule a Creative Brief Meeting with you to gather important details!